SAP Process: Billing Document Creation
You use this business process in order to create customer invoices in SAP CRM. Prerequisites step for this process is the goods that the customer ordered have been delivered.
Here, one or more than one billing due list item is copied into a billing document. You can either create the billing document with reference to the delivery, or to the sales order. It is also possible to create billing documents with reference to contracts.
You must refer to a sales and distribution document, e.g. a delivery or a credit memo request. You can create an invoice for one delivery or sales order.
You can group invoices using selection criteria, such as customer, billing date and destination country.
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PGI: Post Good Issue Process
When processing individual outbound deliveries, you can also post goods issue for them directly.
Before posting goods issue, you can specify the actual goods issue date without having to change the planned date by entering the actual goods issue date on one of the overview screens.
If you have not made an explicit entry for the goods issue date, the system uses the current date.
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SAP Business: Picking Process
You will create a transfer order in SAP for an outbound delivery. A transfer order is created for a warehouse number. During this business process, only the deliveries that are necessary for picking are taken into account. The SAP R/3 System copies the relevant data from the delivery.
The SAP R/3 System can combine several outbound deliveries into a group of transfer orders, as long as these deliveries all have the same warehouse number.
Selection for outbound delivery can be further restricted, for example via the picking date and by choosing certain shipping points.
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SAP Process: Effect of Billing Document
When you save the billing document in SAP, the system automatically generates all the required documents for accounting as well. In accounting, the SAP R/3 system carries out a debit posting on the customer receivables account and a credit posting on the revenue account.
The accounting document in SAP contains all the completed postings in financial accounting (SAP FI) module that refer back to pricing in Sale and Distribution (SD), for example, the receivable on the customer account or the obtained net sales and taxes on the relevant G/L accounts.
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SAP Business : Structure of Delivery Document
A sales document in SAP system is grouped into two levels: header and item. The data is distributed across these levels as follows:
- Sales document header
The data for the document header is valid for the entire document. This includes, for example, data for the ship-to party and schedules for shipping processing.
- Delivery document item
Each item in the sales document contains its own data. This includes data about the material, quantities and weights as well as stock information.
Each sales document can have several items.The items can be controlled differently. Examples include material item, free-of-charge item or text item.
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