SAP SD: Output Master Data
Output is information that is sent to the customer using various media, such as mail, EDI, or fax. Examples include: the printout of a quotation or an order confirmation, order confirmations using EDI, or invoices by fax.
As with pricing, output determination takes place using the condition technique. Output can be sent for various sales and distribution documents (order, delivery, billing document)
In the output master data, you define the transmission medium, the time, and the partner function for an output type. Output types include, for example: quotation, order confirmation, invoice.
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Customer – Material Information Record
You can use the customer-material information to record data in SAP syetem for a combination of certain customers and materials. If a customer-material info exists for a customer and a material, these default values are preferred to the values from the customer or the material master when processing a document (order, or delivery).
You can use the customer-material information record to maintain the following data:
• Cross-reference from your customer’s material number to your material number and the customer’s material description.
• Specific shipping information for this customer and material (such as delivery tolerances, specifying if the customer accepts partial deliveries, or the default delivering plant).
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Material Master in SAP system
The material master in SAP is grouped into several views: Basic data, sales and distribution data, purchasing data, various further data for engineering/design, accounting, costing, warehouse management, and so on. Basic data is relevant for all areas. It is valid for all organizational units within a client.
Sales: sales organization data in SAP is relevant for sales and distribution. It is valid for the respective sales organization and the distribution channel. The sales: plant data is also relevant for sales and distribution. It is valid for the respective delivering plant. There is additional data for several other areas. This is valid for various organizational units.
There are several tab pages in the material master, that are valid for sales and distribution:
• Basic data is relevant for all areas. It is maintained independently of organizational units.
• Sales Org. 1 data, Sales Org. 2 data, and the sales texts are valid for the sales organization and the distribution channel.
• Sales: General/Plant data and Foreign Trade: Export data is valid for the delivering plant.
By changing the Customizing settings, you can hide certain fields on a tab page or make them required entry fields.
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Effect of Changes in the Customer Master
When you change a master record after having used it to create documents (orders, deliveries, billing documents, …), the changes do not affect the documents already created. However, the address in the customer master is an exception. Therefore, if it was necessary, you would have to change the data in the documents manually, except for the address.
Data From Master Records
When you create a sales document without referring to a preceding document, the system copies the following data from the master records:
• Data about the sold-to party and other partners (for example, ship-to party or payer) from the customer master records
• Item data from the material master record
• Data from any relevant customer-material information records
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Partner Functions in Customer Master Record
Partner functions are terms that describe the people and organizations with whom you do business, and who are therefore involved in transactions. For example, when you create an Activity, based on Customizing settings, it automatically includes the partner functions activity partner, contact person, and person responsible.
Partner functions are always assigned to partner function categories, which are hard-coded in the system. The SAP system includes commonly used partner functions, but you can also define your own.
You store the partner functions for the customer master in the customer master sales area data (tab page Partner functions). When processing a sales order, they are copied as default values into the documents.
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