SAP Business : Structure of Delivery Document
A sales document in SAP system is grouped into two levels: header and item. The data is distributed across these levels as follows:
- Sales document header
The data for the document header is valid for the entire document. This includes, for example, data for the ship-to party and schedules for shipping processing.
- Delivery document item
Each item in the sales document contains its own data. This includes data about the material, quantities and weights as well as stock information.
Each sales document can have several items.The items can be controlled differently. Examples include material item, free-of-charge item or text item.
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SAP Business : Creating Outbound Delivery
You can create an outbound delivery in a shipping point for orders that are due for delivery. The SAP System copies the relevant data from the order (one or many order) to the outbound delivery.
You can create one or several outbound deliveries from the order. You can also combine items from several orders into one outbound delivery.
To combine them successfully, the orders must all have the same characteristics that are essential for the shipping process, for example:
- shipping point
- Due date
- Ship-to address
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SAP Sales Document Structure
A sales document in SAP system is grouped into three levels: header, item and schedule line.
Data is distributed on these levels as follows:
- Sales document header:
The data in the document header is valid for the entire document. This includes, for example, customer-related data. - Sales document items:
Each item in the sales document contains its own data. This includes, for example, data about the material and quantities ordered.
Each sales document can have several items, while individual items can be controlled differently. Examples include material item, service item, free-of-charge item or text item. - Item schedule lines
Schedule lines contain delivery quantities and delivery dates. They belong uniquely to an item. Every item that has a subsequent outbound delivery in the sales and distribution process must have at least a schedule line. The item can have several schedule lines, for example when the quantity ordered is to be delivered in several partial deliveries at different times.
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Creating a Sales Order in SAP system
A sales document is created in a sales area in SAP system. A sales order can refer to a business transaction that already exists in the SAP system.
For example, one or more inquiries and quotations can be reference documents. In this case, the SAP System copies the relevant data to the sales order.
A quotation can also result in several sales orders. This allows you to group all the quotations for one customer.
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SAP Documents in Sale and Distribution
The following figure represents the relationship between the processes in sales order processing in the SAP System. The sequence from top to bottom represents the order of events in the sales process.
The boxes represent sales and financial accounting documents in SAP system.
• Sales activities and promotions are documents for sales support in pre-sales.
• Sales documents are documents that are entered during pre-sales and sales order processing. Inquiries, quotations, contracts, scheduling agreements and standard orders are examples of sales document types.
• Outbound deliveries, transfer orders and shipments are documents in shipping processing.
The goods issue document contains changes involving stock and is the basis for the relevant accounting documents.
• The billing document is a document in billing and is the basis for the relevant accounting documents.
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